Practice

Managed Services

Providing a flexible set of procurement out-tasking options to meet the strategic needs of our clients

Many procurement organizations are actively seeking better, faster ways to realize savings and improve productivity

Most procurement organizations are actively seeking better, faster ways to improve productivity and remove hard and soft dollar costs from their processes.

Organizations are looking to eliminate non-core procurement related activities from their teams’ responsibilities. Tedious procurement operations can easily be supported by out-tasking those reactive functions to Velocity’s Managed Services team.

Our client’s partner with Velocity in order to streamline their procurement function and improve overall performance and efficiency. Working together, we create, implement, and deliver customized operating models to increase the strategic impact of procurement for our clients’ organizations. Our sourcing and procurement solutions are designed to provide access to advanced procurement expertise and capabilities, enabling faster time to value.

Throughout our 15 years of experience in this business, we’ve learned that no two procurement organizations are the same. We don’t prescribe “cookie-cutter” solutions. Velocity is hands on throughout the pre-engagement to understand the unique challenges and needs of the client and deliver a tailored solution that will ensure long-term success.

How We Guide
The Procurement Journey

We put the right people, processes, and systems in place to manage large and complex projects and programs in their entirety. This includes services and capabilities related to:

Business Process Analysis & Design
Establish the opportunities for operational improvement via a deep dive analysis of existing procurement operational performance

Procurement Business Process Outsourcing
Outsourcing, aka out-tasking of key procurement business processes in order to increase value, from efficiency to savings capture

Procurement Technology Help-Desk
As an extension of technology transformation, embedding reliable support infrastructure to ensure adoption of procurement systems

Benefits of Working with our Managed Services Team

Our procurement outsourcing methodologies can be custom-configured our clients’ organization’s existing processes, organization and systems. And they’re designed to rapidly deliver sustainable positive cash flow so they can begin to quickly realize savings.

Cleansing and classification of data from a variety of source systems using our state-of-the-art spend analysis tools to identify the true spend management opportunities.

Deep-dive analysis within the spend to reclassify the portfolios and identify appropriate strategies to tackle the spend at a category or supplier level.

Accelerated execution of identified opportunities that includes bringing target-spend purchases into the purview of existing contracts and leveraging our knowledge base of category data, RFQ templates and RFx/Auction tools for quicker sourcing.

A highly efficient “buyer desk” to extract value from each purchase at the point of requisition — our teams use a variety of tools and methodologies to balance cost savings and business criticality for every purchase.

Reducing maverick buying at source by implementing online and punch-out catalogs, P-cards and improved compliance reporting.

Meet Velocity’s Managed Services Leader

Peter Hepburn

Manager
Solutions Integration

Peter Hepburn

Manager
Solutions Integration

Peter Hepburn

Peter knew from the moment he finished his first program on his Commodore 64 that career in technology lay ahead. Initially wanting to develop games and code all day, after getting his first full-time job as a software engineer, he has found himself fascinated and perplexed by the problems encountered within organizations and how they were using technology.

Over the next 10 years, he worked less as a software engineer and more as, initially, an integration consultant eventually becoming the solution architect, working directly with organizations to design and implement purchase to pay solutions. Client satisfaction is a key driver for Peter, who always aims to ensure the business and the users are happy at the end of project.

Increasing automation and seamless integration for clients became a passion for Peter, having witnessed the manual processes used by clients, even those who had “automated” systems, but users spent more time in data management than focusing of job specifics, he always targets to reduce user touch points for any process. Integration is almost always key to a successful technology implementation but often it is under appreciated by the business and end-users but when it isn’t great then the user experience is diminished. Therefore, Peter is often the liaison between the client business and IT departments, ensuring that integrations work seamlessly and invisibly to the end user.

Other interests

Peter is based in Scotland and is a family man, who enjoys living in a small village in rural Aberdeenshire. When not walking the dog or playing with the kids, he maintains a collection of “retro” games consoles, a home server and a collection of Raspberry Pi single board computers. Peter considers his greatest achievement (after his children) to be attaining his blackbelt in Tae Kwon Do.

Peter joined Velocity in 2020 and became the first employee of the Velocity Procurement European expansion.

 

Favourite quote

Pain is the best instructor, but no one wants to go to his class” -General Choi Hong Hi

Influence

Procurement teams that are targeting 95 percent spend under management, need procurement to serve as an effective channel to turn visibility into results.

Leading organizations focus on core, strategic activities and leverage strong partners for execution and enablement.

Expert sourcing resources enable deeper project portfolio development and bring the commercial skills necessary to build relationships with stakeholders

Effectiveness

Our clients need bottom-line cost savings to meet their business objectives.

Accelerating savings is imperative to keep pace with the market.

Leveraging a service provider that is in the category-related markets more frequently than the client, increases sourcing performance.

Executives want to be confident that their sourcing expertise and execution maximize savings.

Efficiency

Clients require a fit-for-purpose approach that improves results while flexing to accommodate the unique demands and complexity levels of specific projects.

Continuous improvement, automation and innovation are needed to drive year-over-year improvements.

Functional expertise is sought for upskilling or complementing the existing sourcing / procurement / payment teams

Achieving Value

In addition to significant realized savings (not just a net positive return on investment), benefits of a procurement services program with Velocity include reduced cost of procurement operations, increased spend under management and improved contract compliance, to name a few.

Sourcing cycle time reduction in days

45
Through deployment of sourcing desk, process optimization

average reduction in maverick spend

48%
Effective utilization of buyer desk, requisition treatment and supplier enablement

Increase in user adoption and policy adherence

58%
As a foundational pillar of our company philosophy, we issued
“Knowing is not enough; we must apply. Willing is not enough; we must do.”
― Johann wolfgang von Goethe
© Velocity Procurement